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Add Outlook Account On Outlook For Mac

 
Add Outlook Account On Outlook For MacReading Time: 6minutesAdd outlook account on outlook for mac os

Pre-Flight Check

  • These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3.
  • If you have not already created an email address on your server, visit our New User Tutorial: Creating E-Mail Addresses in cPanel.
  • If you need to configure your email address in Outlook 2016 for Microsoft Windows, see How To Set Up Email in Outlook 2016. For other mail clients, check out our tutorial on setting up other email clients.

Step #1: Add or Edit the Email Account

You can use these instructions to add a POP or IMAP account to Outlook. Open Outlook and select File Add Account. On the next screen, enter your email address, select Advanced options, then check the. In Outlook for Mac 2011, on the Tools menu, click Accounts. In the Accounts box, click Other Email. Enter the email address and password, and click Add Account. Tip: When you've added the account, it appears in the left pane of the Accounts box, and Outlook begins downloading your messages. Microsoft Outlook allows you to add other email accounts, such as Gmail, to your account so that you can use Outlook as your primary email client. You can add your Gmail account to Outlook using both a PC and a Mac, but the process is slightly different between the two. Add an email account to Outlook for MAC There are many different types of email accounts you can add to Outlook, including Office 365, Gmail, Yahoo, iCloud, and Exchange accounts. Some third-party email providers, like Gmail, Yahoo, and iCloud, require you to change some settings on their websites before you can add these accounts to Outlook. Step 3 of the Set up my Microsoft 365 account series. Add your Microsoft 365 email to Outlook for Mac. You'll then be ready to send and receive business emails. Watch a short video of this task farther down the page.

  1. To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
  2. The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:
    • Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts):
    • Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu:
    • Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.
      Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one.

Step #2: Configuring a New Email Account

On the account information panel, enter the information as follows:
At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above.
  • E-mail address: requires your complete email address, such as [email protected]
  • Password: is the password associated with the email account.
  • User Name: is your full email address. It should exactly match what you entered into the E-mail address field above.
  • Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see IMAP vs POP3 email).
  • Incoming server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
    • Check the box next to Use SSL to connect (recommended)
  • Outgoing server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
    • Check the box next to Use SSL to connect (recommended)
Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.

Step #3: Configure Security Settings

When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.If you do get a security prompt, which specifies that information that you view and send will be encrypted

Outlook For Mac Account Settings

, note that Outlook 2016 will not be able to verify the security of the certificate through a third-party because you are the only authority validating it:If you wish to proceed with the connection, you have two options:
  • You can click the Continue button to proceed, with the caveat that you may need to accept the warning each time Outlook connects.
  • Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.
Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at Install an SSL Certificate on a Domain using cPanel, and you’ll find a guide to installing your certificate on email and other core server services at Installing Service SSLs in cPanel. Should you find that you need any assistance, please feel free to contact a Heroic Support® technician who can assist with obtaining and installing an SSL from the vendor of your choice.
Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.

Step #4: Editing an Existing Email Account

To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.Click on the name of the account in the left pane, and make the desired changes:
  • User Name: is your full email address. It should exactly match the value of the E-mail address field above.
  • Password: is the password associated with the email account.
  • Incoming server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.)
    • Check the box next to Use SSL to connect (recommended) for a secure connection.
  • Outgoing server:
    • When using standard (non-SSL) settings, use mail.yourdomainname.com
    • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
    • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
    • Check the box next to Use SSL to connect (recommended) for a secure connection.
    • The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server:
      • Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.
      • User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
      • Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.

Adding Outlook To Mac

Bonus: Select IMAP Folders to Sync

By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the ToolsMac menu and select IMAP Folders… to bring up the Folder Browser.In the Folder Browser, you will see a list of your accounts in the left pane.
  • In the first pane, click on the IMAP account’s name
  • In the second pane, click on INBOX (or the desired custom folder, if listed)
  • In the third pane, click on the folder to which you want to subscribe or unsubscribe.
  • Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible.
  • Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
  • You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.

Related Articles:

I have an Outlook.com account and currently can access my email by using Outlook Mail via my browser.

How do I get my Outlook.com account in Outlook?

Outlook.com supports various email protocols for connectivity and compatibility purposes but the recommended method of configuring it in Outlook is as an Exchange account.

These instructions also apply to other email addresses that are hosted by the Outlook.com platform such as;

Add outlook account on outlook for macbook pro
  • @hotmail
  • @live
  • @msn
  • @passport

Auto Account Setup

For any version of Outlook, the recommended method to configure any account is to use the Auto Account Setup wizard. This wizard opens up automatically when you choose to add an account to Outlook.

This wizard doesn’t require you to specify any server details yourself.

The Add Account wizard in Outlook for Office 365, Outlook 2019 and Outlook 2016 also supports Two-Step Verification for Outlook.com accounts.

If you have Two-Step Verification enabled for your account and are using Outlook 2013 or previous or an msi-version of Outlook 2016, you’ll need to supply a special App Password instead of your regular password.

When using Outlook for Office 365, Outlook 2019 or Outlook 2016, you’ll get an even simpler dialog and all you need to fill out is your email address;


Don’t make it any harder for yourself than needed; Stay away from the Advanced options when you want to add an Outlook.com account.

Once you’ve done that, Outlook will automatically find the server details and configuration settings for your Outlook.com account and you’re done.

You can check as which type your account got configured by opening your Account Settings;

  • Outlook 2007
    Tools-> Account Settings…
  • Outlook 2010 and later
    File-> Account Settings-> Account Settings…

If this method fails to add your Outlook.com account as an Exchange account, see; Account Setup fails for Outlook.com accounts.

Extra tip!
When you are using Outlook 2013 or later, you can double click on your account in Account Settings to configure how many days, weeks or months worth of data will be cached on your local computer to save some hard disk space.

Of course there is also an option to cache your entire Outlook.com mailbox on your local computer. Cached mailbox data will make Outlook respond quicker and will be available to you even when you are Offline.

Manual Configuration: Exchange ActiveSync (EAS)

An Outlook.com account can’t be configured over the Exchange ActiveSync (EAS) protocol in Outlook. The EAS protocol is intended to be used by the Mail app on smartphones and tablets or the Mail app in Windows 10.

In most cases, these apps can automatically configure Outlook.com accounts. When this fails, then you can select the option to configure your account manually.

The Server Settings form is usually quite easy to fill out with stuff that you know; name, email address and password (or App Password in case you have Two-Step Verification enabled). The only thing that might be daunting is the field for the mail server. Band in a box mac download gratis. Here you need to fill the following;

  • eas.outlook.com

If this form also contains a separate “Domain” field, leave this blank.

Extra Tip! The Outlook app for iOS and Android do not require you to fill out any server details and also offer support for Two-Step Verification so you don’t need to use an App Password.

Manual Configuration: IMAP

When you have a special requirement to use an IMAP account type instead, you must use the manual configuration method. The server details to fill out are;

  • Incoming mail server: outlook.office365.com
  • Outgoing mail server: smtp.office365.com

Then click on the More Settings… button to adjust the following settings;

  • Outgoing Server
    • enable: My outgoing server (SMTP) requires authentication
  • Advanced
    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: TLS
    • Outgoing server (SMTP): 587
    • Use the following type of encrypted connection: STARTTLS

Note: When you have Two-Step Verification enabled for your account, you must use a special App Password instead of your regular password.

Manual Configuration: POP3

When you have a special requirement to use a POP3 account type instead, you must first verify that POP3 access has been enabled for your Outlook.com account and then use the manual configuration method in Outlook.

Add Outlook Account On Outlook For Mac

Step 1: Enable POP3 access for your Outlook.com account

  1. Logon to Outlook.com and press the Gear icon in the top-right corner (left from your display picture)
  2. At the bottom click: View all Outlook settings.
  3. Verify that the Mail section is selected on the left and choose: Sync email.
  4. Scroll down to the POP and IMAP section.
  5. For “Let devices and apps use POP” select: Yes
  6. Optionally: Select whether devices and apps may delete the messages from Outlook.com once they have downloaded it from the server.
  7. Press the Save button.


Enabling POP3 access for your Outlook.com account.

Step 2: Configure the Outlook.com account in Outlook as POP3

The server details to fill out in Outlook are;

  • Incoming mail server: outlook.office365.com
  • Outgoing mail server: smtp.office365.com

Then click on the More Settings… button to adjust the following settings;

  • Outgoing Server
    • enable: My outgoing server (SMTP) requires authentication
  • Advanced
    • Incoming server (POP3): 995
    • Use the following type of encrypted connection: TLS
    • Outgoing server (SMTP): 587
    • Use the following type of encrypted connection: STARTTLS

Note: When you have Two-Step Verification enabled for your account, you must use a special App Password instead of your regular password.